Oracle Financials important tables

Oracle General Ledger

Gl_code_combinations

 Setup > Accounts > Combinations

This table stores the valid account combinations.

The value in your chart of account segments are stored in the columns segment1 to segment30 depending on your application configuration.

For example, say your chart of accounts is
Company – Cost Centre – Account
then segment1 = company, segment 2 = cost centre and segment3 = account.
However, this sequencing of segments is not guaranteed therefore, its best to check your configuration.

Another important column is the account_type which signifies your account is an Asset, Liability, Revenue, Expense or Owners Equity account.

Gl_je_batches

 Journals > Enter

This table stores the journal entry batches. Journal entries are batched in General Ledger.

Some columns of interest includes :

• Name
• Set_of_books_id (when you have more than one set of book, you’ll also need to link to gl_sets_of_books)
• Status
• Default_period_name
• Posted_date
• Posting_run_id

Gl_je_headers

 Journals > Enter

This table stores the journal entry headers. There is always two journal lines for each journal header.

Some columns of interest includes :

• Je_category
• Period_name
• Set_of_books_id (when you have more than one set of book, you’ll also need to link to gl_sets_of_books)
• Posted_flag
• Je_source
• Name
• Status

Gl_je_lines

 Journals > Enter

This table stores the journal entry lines.

The entered_dr and entered_cr stores the amount in the entered currency whereas the accounted_dr and accounted_cr stores the amount in the functional currency.

Other columns of interest includes :

• Set_of_books_id (when you have more than one set of book, you’ll also need to link to gl_sets_of_books)
• Period_name
• Status
• Description
• Reference_1..reference10 (these columns links back to your Subledgers)

For example, for Purchasing transactions

Reference_1 = ‘PO’
Reference_2 = po_headers_all.po_header_id
Reference_3 = po_distributions_all.po_distribution_id
Reference_4 = po_headers_all.segment? (this is the purchase order number)

Oracle Payables

Ap_invoices_all

 Invoices > Entry > Invoices

This table stores all the invoices you enter. For an invoice to be approved, the total invoice amount must be stored in ap_invoice_distributions_all and ap_payment_schedules_all.

Some columns of interest includes :

• Invoice_num
• Invoice_date
• Amount_paid
• Invoice_currency_code
• Invoice_type_lookup_code
• Payment_status_flag

Ap_invoice_distributions_all

 Invoices > Entry > Invoices

This table stores the accounting information for the invoice you have entered. There is one row for each invoice disribution, that is this table corresponds to the Distributions window.

Some columns of interest includes :

• Line_type_lookup_code
• Dist_code_combination_id (credit entry)
• Accts_pay_code_combination_id (debit_entry)
• Base_amount (in functional currency)

Ap_checks_all

 Payments > Entry > Payments

This table stores payments to suppliers.

Some columns of interest includes :

• Amount (in functional currency)
• Check_date
• Bank_account_name
• Check_number
• Payment_method_lookup_code
• Payment_type_flag

Ap_invoice_payments_all

 Payments > Entry > Payments

This table stores invoice payments to suppliers. This table is updated when you confirm an automatic payment batch, enter a manual payment or process a Quick Payment. Void payments are represented as a negative of the original payment line.

Some columns of interest includes :

• Accounting_date
• Period_name
• Amount
• Payment_num

Ap_payment_distributions_all

 Payments > Entry > Payments

This table stores accounting information for payments. There is at least one CASH payment distribution for each invoice payment. Additional rows may include DISCOUNT, GAIN and LOSS distributions where appropriate.

Some columns of interest includes :

• Line_type_lookup_code (CASH/DISCOUNT/GAIN/LOSS)
• Base_amount

Oracle Purchasing

Po_vendors

 Supply Base > Suppliers

This table stores supplier information.

Some columns of interest includes :

• Segment1 (supplier number)
• Vendor_name
• Terms_id
• Vendor_type
• Ship_to_location (link to hr_locations for location information)
• Bill_to_location (link to hr_locations for location information)

Po_vendor_sites_all

 Supply Base > Suppliers

This table stores supplier sites information.

Some columns of interest includes :

• Pay_site_flag
• Purchasing_site_flag
• Address_line1 to address_line3
• City
• State
• Area_code
• Zip

Po_headers_all

 Purchase Orders > Purchase Orders

This table stores the seven types of purchasing documents such as Purchase Order and Blanket Agreement.

Segment1 is the document number (i.e. purchase order number)

Some columns of interest includes :

• Agent_id (link to per_people_f for the buyer)
• Type_lookup_code

Po_lines_all

 Purchase Orders > Purchase Orders

This table stores purchasing document lines.

Some columns of interest includes :

• Line_num
• Item_description
• Unit_price
• Unit_meas_lookup_code (unit of measure)
• Quantity
• Item_id (link to mtl_system_items for the item number)
• Category_id (link to mtl_categories for the category name)

Po_line_locations_all

 Purchase Orders > Purchase Orders

This table stores purchase order shipment schedules and blanket agreement price breaks. A purchase order is closed when QUANTITY is equal to QUANTITY_RECEIVED.

Some columns of interest includes :

• Quantity
• Quantity_accepted
• Quantity_received
• Quantity_cancelled
• Need_by_date
• Ship_to_organization_id (link to org_organization_definitions for the organization code)

Po_distributions_all

 Purchase Orders > Purchase Orders

This table stores the accounting information on a purchase order shipment. This table is used for Standard and Planned Purchase Orders and Planned and Blanket Purchase Order Release.

Some columns of interest includes :

• Quantity_ordered
• Quantity_billed
• Amount_billed
• Quantity_delivered
• Quantity_cancelled
• Destination_organization_id (link to org_organization_definitions for the organization code)
• Destination_subinventory

Rcv_shipment_headers

 Receiving > Receipts

This table stores the receiving information. The three receipt sources are Supplier, Inventory and Internal Order. There is one receipt header per receipt source.

Some columns of interest includes :

• Receipt_num
• Shipment_num
• Receipt_source_code
• Shipped_date
• Ship_to_org_id

Rcv_shipment_lines

 Receiving > Receipts

This table stores information about items that have been shipped and/or received from a receipt source.

Some columns of interest includes :

• Line_num
• Quantity_shipped
• Unit_of_measure
• Item_id (link to mtl_system_items for item number)
• To_organization_id (link to org_organization_definitions for organization code)
• To_subinventory
• Shipment_line_status_code (EXPECTED, FULLY RECEIVED, PARTIALLY RECEIVED)
• Quantity_received
• Quantity_shipped

Oracle Inventory

Org_organization_definitions

 Setup > Organizations > Parameters

This view contains basic information on all inventory organisations.

Some columns of interest includes :

• Organization_code
• Organization_name
• Set_of_books_id (when you have more than one set of book, you’ll also need to link to gl_sets_of_books)
• Inventory_enabled_flag

Mtl_secondary_inventories

 Setup > Organizations > Subinventories

This table stores all subinventory information for an inventory organisation.

Some columns of interest includes :

• Secondary_inventory_name
• Description

Mtl_material_transactions

 Transactions > Material Transactions (Inquiry)

This table stores all inventory transactions including cost updates.

Some columns of interest includes :

• Transaction_quantity
• Transaction_type_id
• Transaction_source_type_id
• Transaction_source_name

Mtl_transaction_accounts

 Transactions > Material Distributions (Inquiry)

This table stores the inventory accounting information. There are two rows in this table for each transaction in mtl_material_transactions.

Some columns of interest includes :

• Transaction_date
• Gl_batch_id
• Accounting_line_type
• Base_transaction_value

Mtl_system_items

 Items > Master Items or Items > Organization Items

This table stores the item definition. An item must exist in an inventory organisation.

Your item number is stored in the columns segment1 to segment20 depending on your application configuration. If you have configured your items to have to segments then you may be using segment1 and segment2

Some columns of interest includes :

• Segment1 to segment20
• Description
• Invetory_item_flag
• Purchasing_item_flag
• Inventory_asset_flag
• Stock_enabled_flag
• Invoiceable_item_flag
• Shippable_item_flag
• So_transaction_flag
• Mtl_transactions_enabled_flag
• Primary_unit_of_measure

Mtl_onhand_quantities

 On-hand, Availability > On-hand Quantities

This table stores quantity on hand in a location for each item.

Some columns of interest includes :

• Date_received
• Transaction_quantity
• Subinventory_code

Cst_item_costs

 Costs > Item Costs

This table stores the item cost information. Note that there can be multiple costs per item and the actual cost is where the cost type is Frozen.

Some columns of interest includes :

• Cost_type_id (link to cst_cost_types)
• Item_cost

Oracle Receivables

Ra_customers

 Customers > Standard

This table stores customer information.

Some columns of interest includes :

• Customer_name
• Customer_number
• Status
• Customer_prospect_code
• Customer_type
• Orig_system_reference (for imported customers from an external source)

Ra_addresses_all

 Customers > Standard

This table stores customer address information and your remit-to addresses.

Some columns of interest includes :

• Status
• Orig_system_reference (for imported customer addresses from an external source)
• Address1 to address4
• City
• State
• Postal_code

Ra_site_uses_all

 Customers > Standard

This table stores the customer’s site and site purpose. You must have one row for each address. A customer must have one bill to address for Receivables. A customer must have one ship to address and one bill to address for Order Entry.

Some columns of interest includes :

• Site_use_code (BILL_TO, SHIP_TO, STMTS, DUN/LEGAL)
• Primary_flag
• Status
• Location

Ra_customer_trx_all

 Transactions > Transactions

This table stores invoice, debit memo, chargeback, commitment and credit memo header information.

Some columns of interest includes :

• Cust_trx_type_id (link to ra_cust_trx_types_all)
• Set_of_books_id (when you have more than one set of book, you’ll also need to link to gl_sets_of_books)
• Terms_id (link to ra_terms)
• Trx_number (invoice number)
• Trx_date (invoice date)

Ra_customer_trx_lines_all

 Transactions > Transactions

This table stores the invoice, debit memo, chargeback, commitment and credit memo line information.

Some columns of interest includes :

• Line_number
• Description
• Quantity_ordered
• Quantity_credited
• Quantity_invoiced
• Unit_standard_price
• Unit_selling_price
• Line_type
• Extended_amount
• Revenue_amount

Ra_cust_trx_line_gl_dist_all

 Transactions > Transactions

This table stores the accounting information for revenue, unearned revenue, unbilled receivables, receivables, charges, freight and tax for each invoice or credit memo line.

Some columns of interest includes :

• Amount_gl_date
• Gl_posted_date
• Account_class (CHARGES/FREIGHT/TAX/REC/REV/UNBILL/UNEARN)
• Acctd_amount (functional currency)

Ar_cash_receipts

 Receipts > Receipts

This table stores the payment information.

Some columns of interest includes :

• Set_of_books_id (when you have more than one set of book, you’ll also need to link to gl_sets_of_books)
• Status (APP, UNAPP, UNID, NSF, STOP, REV)
• Type (CASH, MISC)
• Receipt_number
• Amount
• Currency_code
• Pay_from_customer
• Receipt_date

Ar_receivable_applications

 Receipts > Receipts

This table stores accounting entries for cash and credit memo applications.

Some columns of interest includes :

• Amount_applied
• Line_applied
• Tax_applied
• Application_type
• Display
• Gl_date
• Set_of_books_id (when you have more than one set of book, you’ll also need to link to gl_sets_of_books)

Ar_payment_schedules

 Transactions > Transactions and Receipts > Receipts

This table stores all transactions except adjustments and miscellaneous cash receipts. This table is updated when a transaction occurs against an invoice, debit memo, chargeback, credit memo, on-account credit, or receipt.

Some columns of interest includes :

• Amount_due_original
• Status
• Class (DEP, DM, PMT, GUAR, CM, CB, INV)
• Due_date
• Amount_due_remaining
• Invoice_currency_code
• Amount_applied
• Anmount_credited
• Amount_adjusted